Policy 5000: University Facilities Usage and Event Approval
Virginia Tech
Relevant Excerpt
All events must have a university sponsor. The sponsor must be an officially listed student organization (as defined by University Policy 8010, Classification of Student Organizations), a university department, a university governance entity (as defined by the University Council By-laws), a state employee association, or a university-affiliated organization.
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Use of a facility must be sponsored and scheduled (see Section 2.2, Sponsorship and Request for Event Approval) prior to the event.